Employee IT Onboarding, Offboarding & Asset Handover
Attachments: ../../Untitled%203a74-fa09/CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_English.docx, ../../Untitled%203a74-fa09/CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_English.pdf, ../../Untitled%203a74-fa09/CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Gujarati.docx, ../../Untitled%203a74-fa09/CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Gujarati.pdf, ../../Untitled%203a74-fa09/CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Hindi.docx, ../../Untitled%203a74-fa09/CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Hindi.pdf Created: July 25, 2026 12:07 AM Document ID: DOC-12 Document Type: Procedure Domain: People & Administration Hierarchy: SOP Languages: English, Gujarati, Hindi Last Updated: July 25, 2026 12:48 AM Migration Status: Migrated Owner: Cyber Space Infocom Remarks: Reviewed and approved as the CSI controlled working master on 2026-07-26. Use a client-specific copy for each engagement and complete all variable fields before issue. Review Date: August 8, 2026 Review Priority: P3 Normal Source Archive: CSI DOCS.tar(1).gz Source Files: CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_English.docx | CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_English.pdf | CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Gujarati.docx | CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Gujarati.pdf | CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Hindi.docx | CSI_Employee_IT_Onboarding_Offboarding_Asset_Handover_Hindi.pdf Source Formats: DOCX, PDF Status: Under Review Version: v1.0
This page contains the readable working content migrated from the CSI source archive. Review and approve it before external or contractual use.
- English
| | CYBER SPACE INFOCOM IT Infrastructure • AI • Cyber Security | +91 90547 79647 |
| --- | --- |
EMPLOYEE IT ONBOARDING, OFFBOARDING & ASSET HANDOVER
Use authorised requests only. Apply least privilege, record every issued asset/licence, and disable access promptly when employment or role ends.
1. Employee and Request Details
| Employee Detail | Entry | Employee Detail | Entry |
| --- | --- | --- | --- |
| Employee Name | | Employee ID | |
| Department | | Designation | |
| Manager | | Location | |
| Join / Change / Exit Date | | Last Working Time | |
| Request / Ticket No. | | Employment Type | |
1. Manager and Access Approval
| Requested Access / System | Business Need | Role / Level | Approver | Status |
| --- | --- | --- | --- | --- |
| Email / Collaboration | | | | ☐ Approve ☐ Reject |
| Domain / Device login | | | | ☐ Approve ☐ Reject |
| ERP / CRM / Tally | | | | ☐ Approve ☐ Reject |
| Shared folders / NAS | | | | ☐ Approve ☐ Reject |
| VPN / Remote access | | | | ☐ Approve ☐ Reject |
| Cloud / SaaS | | | | ☐ Approve ☐ Reject |
| Special / Privileged access | | | | ☐ Approve ☐ Reject |
1. Account and Security Setup
| Status | Control | Evidence / Owner |
| --- | --- | --- |
| ☐ Done ☐ N/A | Named account created; no shared login | |
| ☐ Done ☐ N/A | Temporary password delivered securely | |
| ☐ Done ☐ N/A | MFA enrolled and recovery method verified | |
| ☐ Done ☐ N/A | Required groups/roles applied | |
| ☐ Done ☐ N/A | Local administrator access restricted | |
| ☐ Done ☐ N/A | Email signature, aliases and mailbox configured | |
| ☐ Done ☐ N/A | VPN/remote access limited and tested | |
| ☐ Done ☐ N/A | Security/acceptable-use briefing completed | |
| ☐ Done ☐ N/A | GLPI/asset/user record updated | |
1. Asset and Licence Issue
| Asset / Licence | Make / Model / Product | Asset Tag / Serial / Key Ref. | Condition | Issued Date | Employee Acknowledgement |
| --- | --- | --- | --- | --- | --- |
| Laptop / Desktop | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
| Charger / Adapter | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
| Monitor / Dock | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
| Keyboard / Mouse | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
| Mobile / SIM | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
| Bag / Accessory | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
| Software licence | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
| Other | | | ☐ New ☐ Good ☐ Used | **/**/__ | |
1. Onboarding Completion
| Completion Item | Result |
| --- | --- |
| Device login and updates tested | ☐ Complete ☐ Pending — |
| Email/MFA/VPN tested | ☐ Complete ☐ Pending — |
| Applications and printer tested | ☐ Complete ☐ Pending — |
| Backup/sync location explained | ☐ Complete ☐ Pending — |
| Support channel explained | ☐ Complete ☐ Pending — |
| Manager confirms access | ☐ Complete ☐ Pending — |
1. Role Change / Transfer
| Change Control | Old Access | New Approved Access | Owner / Date |
| --- | --- | --- | --- |
| Department / manager | | | |
| Location / device | | | |
| Groups / shared folders | | | |
| Applications / licences | | | |
| Privileged / remote access | | | |
1. Offboarding Notification and Authority
| Exit Control | Approved Detail |
| --- | --- |
| Authorised exit request / HR reference | |
| Last working date and exact disable time | |
| Immediate / high-risk termination instructions | |
| Legal hold / investigation requirement | |
| Data owner / mailbox delegate | |
| Client/vendor notification owner | |
1. Account Disablement and Data Handover
| Status | Offboarding Control | Evidence / Ticket |
| --- | --- | --- |
| ☐ Done ☐ N/A | Disable directory/email/cloud/VPN accounts | |
| ☐ Done ☐ N/A | Revoke sessions, tokens, app passwords and MFA devices | |
| ☐ Done ☐ N/A | Remove groups, admin rights and delegated access | |
| ☐ Done ☐ N/A | Reset shared/service credentials known to user | |
| ☐ Done ☐ N/A | Transfer mailbox/files/business records to approved owner | |
| ☐ Done ☐ N/A | Remove forwarding rules and external shares | |
| ☐ Done ☐ N/A | Preserve data/legal hold before deletion | |
| ☐ Done ☐ N/A | Update GLPI/licence allocation and vendor portals | |
1. Asset Return and Verification
| Returned Asset | Asset Tag / Serial | Condition / Damage | Data Wipe / Rebuild Ref. | Received By / Date |
| --- | --- | --- | --- | --- |
| Laptop / Desktop | | | | |
| Charger / Dock | | | | |
| Monitor / Accessories | | | | |
| Mobile / SIM | | | | |
| Keys / Access card | | | | |
| Other | | | | |
1. Exceptions, Missing Assets and Recovery
| Exception / Missing Item | Business / Financial Impact | Action / Owner | Target Date | Status |
| --- | --- | --- | --- | --- |
| | | | **/**/__ | ☐ Open ☐ Closed |
| | | | **/**/__ | ☐ Open ☐ Closed |
| | | | **/**/__ | ☐ Open ☐ Closed |
| | | | **/**/__ | ☐ Open ☐ Closed |
| | | | **/**/__ | ☐ Open ☐ Closed |
| | | | **/**/__ | ☐ Open ☐ Closed |
1. Final Clearance and Sign-off
Clearance confirms recorded IT access and assets were processed. HR, finance, legal, physical access and other departmental clearance remain separate responsibilities.
| Clearance Item | Name / Signature / Date |
| --- | --- |
| Employee / User | __ |
| Reporting Manager | __ |
| HR / Authorised Requester | __ |
| IT / Cyber Space Infocom | __ |
| Asset Receiver | __ |
| Final Status: ☐ Cleared ☐ Conditional ☐ Not Cleared | __ |
| Comments | __ |
-
ગુજરાતી
| | CYBER SPACE INFOCOM IT Infrastructure • AI • Cyber Security | +91 90547 79647 | | --- | --- |
EMPLOYEE IT ONBOARDING, OFFBOARDING અને ASSET HANDOVER
ફક્ત authorised request પર કામ કરો. Least privilege લાગુ કરો, દરેક asset/licence record કરો અને employment/role સમાપ્ત થાય ત્યારે access તરત disable કરો.
- Employee અને Request Details
Employee Detail Entry Employee Detail Entry Employee Name Employee ID Department Designation Manager Location Join / Change / Exit Date Last Working Time Request / Ticket No. Employment Type 1. Manager અને Access Approval Requested Access / System Business Need Role / Level Approver Status Email / Collaboration ☐ Approve ☐ Reject Domain / Device login ☐ Approve ☐ Reject ERP / CRM / Tally ☐ Approve ☐ Reject Shared folders / NAS ☐ Approve ☐ Reject VPN / Remote access ☐ Approve ☐ Reject Cloud / SaaS ☐ Approve ☐ Reject Special / Privileged access ☐ Approve ☐ Reject 1. Account અને Security Setup Status Control Evidence / Owner ☐ Done ☐ N/A Named account created; no shared login ☐ Done ☐ N/A Temporary password delivered securely ☐ Done ☐ N/A MFA enrolled and recovery method verified ☐ Done ☐ N/A Required groups/roles applied ☐ Done ☐ N/A Local administrator access restricted ☐ Done ☐ N/A Email signature, aliases and mailbox configured ☐ Done ☐ N/A VPN/remote access limited and tested ☐ Done ☐ N/A Security/acceptable-use briefing completed ☐ Done ☐ N/A GLPI/asset/user record updated 1. Asset અને Licence Issue Asset / Licence Make / Model / Product Asset Tag / Serial / Key Ref. Condition Issued Date Employee Acknowledgement Laptop / Desktop ☐ New ☐ Good ☐ Used //__ Charger / Adapter ☐ New ☐ Good ☐ Used //__ Monitor / Dock ☐ New ☐ Good ☐ Used //__ Keyboard / Mouse ☐ New ☐ Good ☐ Used //__ Mobile / SIM ☐ New ☐ Good ☐ Used //__ Bag / Accessory ☐ New ☐ Good ☐ Used //__ Software licence ☐ New ☐ Good ☐ Used //__ Other ☐ New ☐ Good ☐ Used //__ 1. Onboarding Completion Completion Item Result Device login and updates tested ☐ Complete ☐ Pending — Email/MFA/VPN tested ☐ Complete ☐ Pending — Applications and printer tested ☐ Complete ☐ Pending — Backup/sync location explained ☐ Complete ☐ Pending — Support channel explained ☐ Complete ☐ Pending — Manager confirms access ☐ Complete ☐ Pending — 1. Role Change / Transfer Change Control Old Access New Approved Access Owner / Date Department / manager Location / device Groups / shared folders Applications / licences Privileged / remote access 1. Offboarding Notification અને Authority Exit Control Approved Detail Authorised exit request / HR reference Last working date and exact disable time Immediate / high-risk termination instructions Legal hold / investigation requirement Data owner / mailbox delegate Client/vendor notification owner 1. Account Disablement અને Data Handover Status Offboarding Control Evidence / Ticket ☐ Done ☐ N/A Disable directory/email/cloud/VPN accounts ☐ Done ☐ N/A Revoke sessions, tokens, app passwords and MFA devices ☐ Done ☐ N/A Remove groups, admin rights and delegated access ☐ Done ☐ N/A Reset shared/service credentials known to user ☐ Done ☐ N/A Transfer mailbox/files/business records to approved owner ☐ Done ☐ N/A Remove forwarding rules and external shares ☐ Done ☐ N/A Preserve data/legal hold before deletion ☐ Done ☐ N/A Update GLPI/licence allocation and vendor portals 1. Asset Return અને Verification Returned Asset Asset Tag / Serial Condition / Damage Data Wipe / Rebuild Ref. Received By / Date Laptop / Desktop Charger / Dock Monitor / Accessories Mobile / SIM Keys / Access card Other 1. Exceptions, Missing Assets અને Recovery Exception / Missing Item Business / Financial Impact Action / Owner Target Date Status //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed 1. Final Clearance અને Sign-off Clearance confirms recorded IT access and assets were processed. HR, finance, legal, physical access and other departmental clearance remain separate responsibilities.
Clearance Item Name / Signature / Date Employee / User __ Reporting Manager __ HR / Authorised Requester __ IT / Cyber Space Infocom __ Asset Receiver __ Final Status: ☐ Cleared ☐ Conditional ☐ Not Cleared __ Comments __ - हिन्दी | | CYBER SPACE INFOCOM IT Infrastructure • AI • Cyber Security | +91 90547 79647 | | --- | --- |
EMPLOYEE IT ONBOARDING, OFFBOARDING और ASSET HANDOVER
केवल authorised request पर कार्य करें। Least privilege लागू करें, हर asset/licence record करें और employment/role समाप्त होने पर access तुरंत disable करें।
- Employee और Request Details
Employee Detail Entry Employee Detail Entry Employee Name Employee ID Department Designation Manager Location Join / Change / Exit Date Last Working Time Request / Ticket No. Employment Type 1. Manager और Access Approval Requested Access / System Business Need Role / Level Approver Status Email / Collaboration ☐ Approve ☐ Reject Domain / Device login ☐ Approve ☐ Reject ERP / CRM / Tally ☐ Approve ☐ Reject Shared folders / NAS ☐ Approve ☐ Reject VPN / Remote access ☐ Approve ☐ Reject Cloud / SaaS ☐ Approve ☐ Reject Special / Privileged access ☐ Approve ☐ Reject 1. Account और Security Setup Status Control Evidence / Owner ☐ Done ☐ N/A Named account created; no shared login ☐ Done ☐ N/A Temporary password delivered securely ☐ Done ☐ N/A MFA enrolled and recovery method verified ☐ Done ☐ N/A Required groups/roles applied ☐ Done ☐ N/A Local administrator access restricted ☐ Done ☐ N/A Email signature, aliases and mailbox configured ☐ Done ☐ N/A VPN/remote access limited and tested ☐ Done ☐ N/A Security/acceptable-use briefing completed ☐ Done ☐ N/A GLPI/asset/user record updated 1. Asset और Licence Issue Asset / Licence Make / Model / Product Asset Tag / Serial / Key Ref. Condition Issued Date Employee Acknowledgement Laptop / Desktop ☐ New ☐ Good ☐ Used //__ Charger / Adapter ☐ New ☐ Good ☐ Used //__ Monitor / Dock ☐ New ☐ Good ☐ Used //__ Keyboard / Mouse ☐ New ☐ Good ☐ Used //__ Mobile / SIM ☐ New ☐ Good ☐ Used //__ Bag / Accessory ☐ New ☐ Good ☐ Used //__ Software licence ☐ New ☐ Good ☐ Used //__ Other ☐ New ☐ Good ☐ Used //__ 1. Onboarding Completion Completion Item Result Device login and updates tested ☐ Complete ☐ Pending — Email/MFA/VPN tested ☐ Complete ☐ Pending — Applications and printer tested ☐ Complete ☐ Pending — Backup/sync location explained ☐ Complete ☐ Pending — Support channel explained ☐ Complete ☐ Pending — Manager confirms access ☐ Complete ☐ Pending — 1. Role Change / Transfer Change Control Old Access New Approved Access Owner / Date Department / manager Location / device Groups / shared folders Applications / licences Privileged / remote access 1. Offboarding Notification और Authority Exit Control Approved Detail Authorised exit request / HR reference Last working date and exact disable time Immediate / high-risk termination instructions Legal hold / investigation requirement Data owner / mailbox delegate Client/vendor notification owner 1. Account Disablement और Data Handover Status Offboarding Control Evidence / Ticket ☐ Done ☐ N/A Disable directory/email/cloud/VPN accounts ☐ Done ☐ N/A Revoke sessions, tokens, app passwords and MFA devices ☐ Done ☐ N/A Remove groups, admin rights and delegated access ☐ Done ☐ N/A Reset shared/service credentials known to user ☐ Done ☐ N/A Transfer mailbox/files/business records to approved owner ☐ Done ☐ N/A Remove forwarding rules and external shares ☐ Done ☐ N/A Preserve data/legal hold before deletion ☐ Done ☐ N/A Update GLPI/licence allocation and vendor portals 1. Asset Return और Verification Returned Asset Asset Tag / Serial Condition / Damage Data Wipe / Rebuild Ref. Received By / Date Laptop / Desktop Charger / Dock Monitor / Accessories Mobile / SIM Keys / Access card Other 1. Exceptions, Missing Assets और Recovery Exception / Missing Item Business / Financial Impact Action / Owner Target Date Status //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed //__ ☐ Open ☐ Closed 1. Final Clearance और Sign-off Clearance confirms recorded IT access and assets were processed. HR, finance, legal, physical access and other departmental clearance remain separate responsibilities.
Clearance Item Name / Signature / Date Employee / User __ Reporting Manager __ HR / Authorised Requester __ IT / Cyber Space Infocom __ Asset Receiver __ Final Status: ☐ Cleared ☐ Conditional ☐ Not Cleared __ Comments __